Executive Administrative Assistant (Webster, TX) (Great Houston, Clear Lake area)

Job Description:

Support corporate executive team
Secretarial and administrative functions: Coordinate schedules, appointments, meetings and travel for the management team. Some of these may be of a highly confidential nature
Coordinating activities and facilitate communications with Ad Astra’s foreign and domestic subsidiaries and outside collaborators, including NASA, other space agencies, industry and universities
Interact with sponsors to schedule CEO’s public appearances both foreign and domestic and prepare detailed travel itineraries
Coordinate, manage and support special events for the company, such as technical and management workshops, marketing visits, investor relations and Board Meetings
Establish and maintain filing system, in accordance with records management procedures
Receive telephone calls; check CEO’s phone messages during his absence from the office and relay them by email
Open and sort incoming mail, determine level of priority and distribute, compose responses to incoming mail
Handle all aspects of protocol with respect to congressional and VIP visits
Arrange conference calls and/or video conferences as required
Schedule visitors (facility tours)

College degree or equivalent and minimum of 5 years of Executive Administrative experience
Fluency in English and Spanish (written and spoken)
Experience and proficiency in MS Office Word, Excel and Powerpoint
Professionalism, strong organizational skills and ability to manage multiple tasks and administrative processes
Excellent time management, interpersonal and communication skills
Strong written and verbal communication skills
Maintain the highest level of confidentiality
Ability to work independently as well as with a team
Must show initiative and willingness to learn and grow as part of a team and operate in an intellectually challenging environment